Privacy Policy

Circle Insurance Services Plc of 118 Holyhead Road, Coventry, CV1 3LY is committed to protecting your privacy. This policy explains how Circle Insurance Services Plc uses any information you forward to Circle Insurance Services Plc and how Circle Insurance Services Plc protects your privacy. If Circle Insurance Services Plc decides to change this privacy policy, Circle Insurance Services Plc will post those changes on this Website www.circleriskmanagement.com ("the Website") so that you are aware of what information Circle Insurance Services Plc collects through the Website (operated by Circle Insurance Services Plc), how Circle Insurance Services Plc uses it and in what circumstances, under what conditions and to whom Circle Insurance Services Plc discloses it.

Circle Insurance Services Plc is a company registered in England under company number 2575623 .

Information required

When you contact Circle Insurance Services Plc through the Website for any reason Circle Insurance Services Plc may require certain contact details from you, including without limitation, your name and email address and in some cases, your postal address, the postal address of your place of work and telephone number. This policy is in relation to these contact details and to any other information, which Circle Insurance Services Plc subsequently collects from you ("the Information").

You may not be able to use some of the services offered on the Website without providing the Information. If you provide Circle Insurance Services Plc with false Information, Circle Insurance Services Plc reserves the right to terminate your access to the Website.

Use of Information

Circle Insurance Services Plc may use the Information to provide you with communications regarding Circle Insurance Services Plc and any business or individuals linked with Circle Insurance Services Plc, for example, without limitation to send you a publication or newsletter, email, letter, fax or text promoting Circle Insurance Services Plc, health and safety, risk management and insurance information.

Unless you request otherwise the Information may also be retained and used by Circle Insurance Services Plc for marketing any Circle Insurance Services Plc services, for sending you any information relating to business and for administering promotional campaigns.

If you do not wish to receive the information as detailed above please opt out of this part of the Privacy Policy by ticking the appropriate opt-out box on the part of the Website where you submit the Information.

If at any time after you have submitted the Information and not ticked the relevant box you no longer wish to receive marketing information as detailed above please contact the account manager as detailed below. No further action is necessary if you have already indicated to Circle Insurance Services Plc that you do not want to receive such information.

Transfer of Information

Third parties will host and develop the Website on behalf of Circle Insurance Services Plc and will therefore have access to the Information. Such access will however be strictly controlled under a written contract between Circle Insurance Services Plc and the relevant third party and the third party will not be authorised to in any way use the Information for any purpose other than carrying out their contractual obligations to Circle Insurance Services Plc. For the avoidance of doubt, the third parties will not be authorised to use the Information for any type of marketing for their own purposes.

Other than as detailed above, Circle Insurance Services Plc will not disclose the Information to any third party for any purpose without your consent unless there is an emergency situation, which requires it, or Circle Insurance Services Plc is required to do so by operation of law. Circle Insurance Services Plc reserves the right to report any activity on the Website, which Circle Insurance Services Plc suspects violates any relevant laws or regulations to the appropriate authority. If Circle Insurance Services Plc is requested by such authority for the information Circle Insurance Services Plc reserves the right to disclose it to them. Circle Insurance Services Plc reserves the right to reveal your identity, even if you wish to remain anonymous, to any third party if required to do so by law.

Keeping Circle Insurance Services Plc's records accurate

Circle Insurance Services Plc aims to keep all Information Circle Insurance Services Plc holds about you as accurate and up to date as possible. If you would like to review or change the details you have supplied Circle Insurance Services Plc with, please contact Circle Insurance Services Plc as set out below.

Cookies

Cookies are small text files that are stored by your browser on your computer's hard drive allowing websites to recognise one user from another when voting on the Circle Insurance Services Plc site. Cookies can be deleted from your hard drive if you want to. Most web browsers automatically accept cookies but your web browser can be altered so as to prevent acceptance.

Security

All information will be kept as confidential and as secure as possible . This means that Information can only be exchanged between you, Circle Insurance Services Plc and any third party who Circle Insurance Services Plc decides to transfer the Information to for the purposes detailed above. Furthermore as required by the Data Protection Act 1998 Circle Insurance Services Plc follows strict security procedures in the storage and disclosure of Information, which you have given to Circle Insurance Services Plc, to prevent unauthorised access.

Circle Insurance Services Plc uses industry standard practices to safeguard the confidentiality of the Information . Circle Insurance Services Plc treats the Information as an asset that must be protected against loss and unauthorised access. Circle Insurance Services Plc employees use many different security techniques to protect the Information from unauthorised access by users inside and outside the company. However, "perfect security" does not exist on the Internet.

Third Parties

Circle Insurance Services Plc cannot be responsible for the privacy policies and practices of other Websites even if you access them using links from the Website and Circle Insurance Services Plc recommends that you check the privacy policy of each site you visit.

Your Rights

Under the Data Protection Act 1998 you are entitled on the payment of a fee and following you providing sufficient details, if you so request, to be given from Circle Insurance Services Plc a description of all personal data Circle Insurance Services Plc hold about you, the purposes for which this is being processed and the recipients to whom this may be disclosed. If you require any further information on this point, please contact Circle Insurance Services Plc as detailed below.

Contacting Us

If at any time you have any questions or concerns about Circle Insurance Services Plc's privacy commitment or would like to contact Circle Insurance Services Plc for any other reason, please feel free to contact Circle Insurance Services Plc by emailing members@circleriskmanagement.com

Applicable Law

This Agreement is governed and construed in accordance with English law. You and Circle Insurance Services Plc each submit to the non-exclusive jurisdiction of the English courts in relation to disputes arising out of this Agreement.